10 Best Interview Scheduling Software to Reorganize Your Hiring

Hiring an ideal candidate for any job requires time, persistence, and energy; which solely HR can perceive. The course of is a rollercoaster, from shortlisting resumes to conducting the ultimate spherical. Moreover, scheduling interviews is probably the most daunting a part of recruiting, discovering the proper time when the candidates can be found and matching that point with the interviewer’s schedule.

And the extra interviews you will have to conduct, the extra hectic it will get. Whew! But there’s hope but, as with interview scheduling software program, you’ll be able to ease the method like a professional!

In this text, we are going to discover interview scheduling software program and its advantages. Additionally, right here’s a fast record of the very best interview scheduling software program options that may enhance your hiring course of! And for extra particulars, learn by way of our detailed tackle the desk within the put up that follows.

ProductNotable Features
CalendlyRobust interview coordination. Gather data, automate communication. Multiple platform entry. Free & paid plans.
GoodTimeAutomated bulk scheduling by way of SMS, WhatsApp, electronic mail. Intelligent interviewer choice. Three paid plans.
VidCruiterStreamline interview scheduling. Real-time availability sharing. In-person/digital choices.
ParadoxRobust coordination. Conversational assistant, real-time updating, recorded video interviews.
FreshworksTalent administration. Auto-schedule reminders. Interview suggestions portal. Performance monitoring.
GoHireSpeeds recruitment. Self-scheduling, automation. Integrates with calendars. Three pricing constructions.
PicktimeEffortless interview scheduling. Drag-and-drop interface. Free software program. Easy-to-use for groups.
HireVueCoordinated AI-powered interviews. Automated reminders, reporting, suggestions prompts. Pricing upon request.
SetmoreIntegrates with calendars. Hiring for a number of roles. AI-enabled scheduling. Free & paid plans.
KoalendarOrganized 1:1 platform. Flexible assembly settings. Integrates with Zoom and Meet. Free & paid plans.

What is an Interview Scheduling Software?

An interview scheduling software program simplifies and streamlines the method of scheduling interviews with candidates.

The software program is designed to help HR managers and recruiters in organizing interviews and enhancing candidate expertise. After all, the recruitment course of is hectic sufficient with the pre-employment evaluation of candidates, and many others.

With interview scheduling software program, scheduling interviews is automated, decreasing the stress of coordinating interviews whereas recruiters deal with their core duties.

In addition, the software program helps HR managers and recruiters set up interviews effectively by offering a seamless course of for scheduling and reserving time slots on calendars.


How an Interview Scheduling Software Helps Companies

The interview scheduling software program allows companies to pace up the recruiting and evaluation of candidates. These platforms automate prescreening, which allows companies to establish the very best workers by eliminating unsuitable purposes.

Additionally, they allow you to organize interviews and mechanically examine the resumes of potential candidates to the specs, saving you quite a few hours of labor. Thus, this ends in a extra environment friendly analysis of candidates.

Furthermore, these methods automate the scheduling of interviews and notify candidates in real-time, saving you the effort and time of attempting to coordinate every interview for affirmation.

This software program additionally improves candidate info administration. Teams could readily entry and replace candidate profiles utilizing the applying monitoring methods (ATS) and human useful resource administration methods (HRMS) which might be often included in these methods.


Benefits of Using Interview Scheduling Software

Using interview scheduling software program comes with a plethora of advantages, together with:

#1. Time-Saving

Interview scheduling software program helps you save time. As talked about above, Instead of manually emailing every participant asking about their availability and scheduling interviews, you’ll be able to depend on interview scheduling software program to deal with this side. It not solely frees up your time but in addition fast-forward the recruiting course of.

#2. Efficiency and Coordination

An interview scheduling software program makes scheduling and recruitment rather more environment friendly and coordinated. This software program eliminates the chance of errors and biases. They present a unified hub for overseeing and dealing with recruitment beneath a platform. With this platform, you’ll be able to guarantee everybody on the workforce is on the identical web page and high quality hiring is completed inside much less time.

#3. Fewer No Shows and Rescheduled Events

Using interview scheduling software program eliminates the hassle of no-shows and rescheduling. The software program for arranging interviews is AI-powered. To make sure that the candidates by no means once more skip an interview, they use AI and automation to ship them updates and reminders often. In reality, many HR professionals put money into AI-powered hiring instruments to make the method extra environment friendly.

#4. Get Information and Perspectives

These software program have real-time analytics that encourage helpful discoveries. Using these insights, chances are you’ll establish bottlenecks and devise methods to keep away from them, streamlining firm processes.

#5. Flexibility

Flexibility is the best function of interview scheduling software program. This software program allows HRs and recruiters to organize interviews at any time when potential and permits candidates to choose from the out there time home windows. The time slots will be blocked by recruiters when they aren’t out there. Additionally, updating and altering your time availability everytime you need is straightforward.

#6. Increased Candidate Satisfaction

Software for arranging interviews is undoubtedly progressive for HR professionals and recruiters. Additionally, simplifying the interview scheduling process permits for improved applicant expertise. Candidates can choose a time from the recruiters’ availability that most closely fits them. Additionally, they obtain updates within the type of computerized invites and reminders that hold them knowledgeable.


Key Features of Interview Scheduling Software

It’s important to select an interview scheduling software program outfitted with the required options to get probably the most out of an interview scheduling software program.

Here are some options you will need to verify earlier than deciding on an interview scheduling software program:

#1. Prescreening Automation

Most good interview scheduling software program handles prescreening automation, releasing up HRs from spending numerous hours on matching resumes with job purposes. These instruments harness AI and ML to analyze the resume and shortlist probably the most ultimate ones.

#2. Integration with Other Calendars

The most difficult job of scheduling interviews with job candidates is avoiding double bookings. Interview scheduling software program simply integrates with different calendars, supplying you with a transparent overview of the opposite booked time slots to keep away from reserving overlapping.

#3. Customization

Recruiters typically encounter elongated interview session points, which could disturb different interviews. Interview scheduling software program permits you to customise the time period, timing, and date of the interview classes.

#4. Automated Interview Scheduling

After the job candidates are prescreened, an interview scheduling software program additionally takes care of scheduling interviews with appropriate candidates. Once you’ve discovered some ultimate candidates, sit again and calm down, and let the software program do the groundwork of scheduling interviews.

#5. Bulk Scheduling

Scheduling a number of interviews is not any joke. However, with interview scheduling software program, it turns into far more accessible and simplified. Look for software program with varied scheduling choices. The sturdy know-how of bulk scheduling can lower down the time-to-hire from a number of days to a couple of minutes.

#6. Enhanced Communication

An interview scheduling software program not solely schedules interviews but in addition facilitates enhanced communication. These instruments ship invitations, updates, and reminders to job candidates offering them with real-time updates. This works nicely with video interview platforms, too, as candidates could neglect or get confused with interview timings.

#7. Security

While selecting the best interview scheduling software program, verify if it’s secured sufficient. It should swear by protecting the recruiters’ and candidates’ info non-public and safe. The software program should have SQL certification, knowledge encryption, password safety, and different safety measures.

Here are the very best interview scheduling and video interview platforms to enable you streamline and reorganize your hiring.


Calendly is a top recruitment software for small enterprises and freelancers. The software also caters to the HR domain. Its robust technology optimizes interview coordination among the team and the job applicants. Schedule a one-on-one interview or group interview; it’s up to you.

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It’s a seamless and intelligent platform that can be integrated with other integrations and add-ons. You can access it on multiple platforms you use.

What’s more, Calendly allows you to gather essential information beforehand. This can ensure only qualified applicants are eligible for the interview stage. You also have the option to automate processes for streamlined pre and post-interview communication.

Calendly has a free Basic plan and three paid plans; Essentials, Professionals, and Teams.


If you want to bypass the hassle of manually writing emails to schedule candidate interviews, this tool might be very handy. GoodTime is an ideal tool that enables HRs and recruiters to have a good time while the automated software handles scheduling interviews with candidates swiftly.

goodtime Interview Scheduling Software

It simplifies bulk scheduling candidates in seconds through various channels such as SMS, WhatsApp, and emails. The software reaches out to the candidates through their preferred channel to let them choose the time they’re up to giving the interview.

What makes it the best choice is its unique intelligent interviewer selection. Through this, candidates can select their interviewer based on skills, expertise, and team.

GoodTime has three paid plans; Starter, Professional, and Enterprise. You can contact them for prices.


VidCruiter is a complete interview scheduling software program designed for HRs and recruiters trying to streamline interview scheduling. With this device, you let the software program do the heavy lifting for you—no want to verify availability forwards and backwards with every candidate.

VidCruiter Interview Scheduling Software

VidCruiter permits you to share your real-time availability straight with the candidates in order that they’ll select no matter works finest for them. VidCruiter has the pliability to let the candidates select amongst varied in-person or digital interview choices.

It helps recruiters with environment friendly use and administration of time by syncing a number of real-time calendars collectively. VidCruiter discloses the pricing construction upon request.


Paradox is one other sturdy interview scheduling software program good for coordinating interviews with job candidates with out issues. This glorious choice permits you to interview and rent high expertise seamlessly. Paradox handles all of it, whether or not you need to automate interviews with one particular person or extra at a number of places.

Paradox Interview Scheduling Software

The platform emphasizes conversational scheduling with their conversational assistant, Olivia. It additionally affords real-time calendar updating, eliminating no-show charges and rescheduling. The most fun half about this software program is the recorded video interviews.

This is a superb device for groups who need to enhance time utilization! However, Paradox reveals the pricing upon request for a demo.


Freshworks is a expertise administration and HR platform recognized for its intuitive interface. It’s an ideal device for corporations with a streamlined strategy to hiring and onboarding new candidates. The software program takes the burden out of the excessive rescheduling charges by way of auto-schedule reminders on the most acceptable time.

Freshworks Interview Scheduling Software

It additionally affords a web-based portal for gathering interview suggestions from the workforce. Its ATS collects suggestions from the interviewers in a structured approach for future reference.

On high of that, Freshworks options built-in performance-tracking capabilities that expose you to invaluable insights. The software program isn’t restricted to the interview stage; it extends some nice instruments to sort out post-interview chores like a breeze.


GoHire is an easy but efficient interview scheduling software program that boasts distinctive capabilities. This end-to-end applicant monitoring system (ATS) is good for groups and companies who need to pace up the recruitment course of and lower out handbook electronic mail and cellphone name follow-ups.

It revolutionized the way in which interviews are deliberate and performed by way of its self-scheduling and automatic know-how.

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What’s glorious about GoHire is that it integrates with the present calendar accomplice community eliminating the necessity to set up new software program. With just a few clicks, you’ll be able to sync your calendars collectively so there are not any overlapping occasions.

With GoHire at your finish, you’ll be able to deal with issues that matter probably the most and let it do the admin duties. It options three pricing constructions: Starter, Growth, and Pro.


Picktime is a revolutionary device that effortlessly bridges the hole between comfort and effectivity for recruiters. The software program’s intuitive options streamline the interview scheduling expertise for each recruiters and candidates.

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It gives the posh of spending extra time with the candidates interviewing them and minimizing time spent on scheduling interviews. Picktime options an intuitive drag-and-drop interface that simplifies it for the candidates to schedule their interview with only a few touches.

Furthermore, it gives free interview scheduling software program. For groups trying to work with a easy and easy-to-use interview scheduling software program, Picktime is a good selection!


No extra juggling interview scheduling! HireVue is right here to rework how interviews are coordinated. It’s a wonderful device for effortlessly arranging interviews and strengthening coordination.

If you need to take advantage of out of each candidate interplay, that is the device for you. It equips you with AI-powered insights that can be utilized to make extra knowledgeable selections.


HireVue is the important thing to streamlining HR operations- an awesome device with automated reminders, sturdy reporting, and suggestions prompts. Using this device is like eradicating hiring administration out of your to-do record.

HireVue discloses plans upon request.


Setmore comes with distinctive built-in interview scheduling capabilities. The platform permits you to combine it with different calendars and apps, so that you don’t get confused with double-booking.

What’s nice about this device is its glorious options for hiring for a number of roles concurrently. You may even invite your workforce by way of their workers reserving pages and kickstart your recruitment course of for varied positions.

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Setmore has set the requirements excessive for AI-enabled interview scheduling by leveraging the ability of AI to streamline operations. You can say goodbye to lengthy and tiring hiring processes and let this device work wonders for you!

Setmore has a Free plan with two paid plans; Pro and Team.


Koalender goes past automated interview scheduling know-how. It options an organized 1:1 platform for all of your interviews. You’re free to regulate assembly durations and variety of members, making it an optimum selection for companies of all sizes.

The software program is provided to combine all of your appointments beneath one roof. So regardless of the place the recruits can be found, you’ll be able to attain them effortlessly.

kolander Interview Scheduling Software

All you will have to do is use a single hyperlink to share the updates by way of all of the potential channels. Kolander additionally integrates with Zoom and Meet, simplifying conducting video calls and opening up new alternatives worldwide.

Koalender has a Free Forever plan and a paid Professional plan.


Implementing an interview scheduling software program breakthrough shift for corporations of all sizes and sorts. By integrating such instruments, you’ll be able to guarantee quick and environment friendly hiring processes.

Through using instruments and software program, it has change into simpler to discover new expertise in addition to hold current workers happier and extra engaged. Therefore, rewards and recognition and expertise administration software program, and many others. are the necessity of the hour within the aggressive workforce tradition that corporations now discover themselves in the place workers are certainly property, and it falls to the HR to preserve these human sources.

In this text, we’ve talked about some glorious interview scheduling software program that may enable you streamline your operations and ship a greater candidate expertise. Each of them comes with various options and capabilities; you’ll be able to select the one that matches your necessities finest!

Next up, the very best worker referral software program to streamline your recruitment course of.

Vikash Gorayan

Vikash Gorayan is a technology enthusiast with a passion for gadgets and product management. He is constantly seeking new opportunities to learn and grow in his field.

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