10 Best Grant Management Systems for Nonprofits [2023]


Having the most effective grant administration system simplifies the entire grant funding course of and makes it simpler for non-profit organizations and grantmakers to expedite grant proposals. 

Grant funding is the first supply of funds for non-profit organizations. These funds are wanted by non-profits to cater to numerous duties spanning from operation funds, startup prices, and worker allowances to getting new know-how. 

However, the whole lifecycle of discovering grants, processing, and finishing the grant software might be daunting and time-consuming. 

This is the place a grant administration system comes into the image. 

Let’s speak about a few of the finest grant administration software program for non-profits so that you select the most effective one in line with your necessities. 

What Is Grant Management Software? 

Grant administration software program simplifies and manages the whole fund granting and administration course of. From discovering, prioritizing, and drafting to regulatory compliance, monetary monitoring, and finishing the grant, this software program assists non-profit organizations in each step. 


This software program turns into helpful for organizations to centralize all their grant proposals and successfully handle every step of the grant proposal course of. These platforms assist organizations observe each step and develop their grant portfolio. 

Modern grant administration software program has superior capabilities like serving to organizations analysis several types of grants, amassing them, after which making use of for them. They additionally borrow many options from non-profit fundraising software program, making it simpler for you to seek out open grant alternatives that coincide along with your group’s standards. 

The software program has the appropriate options and capabilities to information you all through the method, together with preparation and reaching the grant you need. There are many grant administration software program out there on the web on a stand-alone foundation or as part of a non-profit fundraising software program suite, so it turns into simpler for you to decide on them.

Benefits of Grant Management Software

The advantages of grant administration software program are:

#1. Opportunity to Find More Grants 

Grant administration software program can deliver all of the out there grants earlier than you. It spares you from guide looking out and reveals you all of the related grants that cater to your standards.

#2. Streamlined Process


Non-Profit organizations rely closely on grant administration software program because it streamlines your entire means of the grant software. It shops all paperwork, belongings, and templates to be able to reuse them or tweak them in line with a grant’s necessities. It accelerates the method, so that you don’t need to spend hours on grant purposes.

#3. Minimizes Deadline Issues

Managing the deadlines of grant purposes manually might be tough, and in lots of instances, organizations have missed them. But through the use of grant administration software program, you gained’t miss a deadline as it will possibly offer you alerts and prioritize the method.

#4. Boosts the Chance of Success

With grant administration software program carried out in your system, the potential for reaching success in grant purposes will increase. This software program finds all of the important components of your proposals and highlights those it is best to eradicate or appropriate.

#5. Refines Team Communication

When non-profits combine this software program, the communication between grant seekers and grantmakers improves as each events can collaborate and observe all of the actions. Through the centralized system, you may assign duties to totally different group members, enabling every member to entry them.

How Does Grant Management Software Work?

Grant administration software program works effectively to help you in each step of the grant administration course of. 

Source: Gauri
  • Discovering grants: The very first thing it does is uncover funders and grants relying in your requirement and the group’s standards. 
  • Funder identification: The software program then helps in researching and figuring out the funder that can fund your non-profit group. During this time, you may also observe the funds of the grantmaker with the assistance of the system. 
  • Grant administration: Once executed with the invention half, the software program assists you in managing the grant alternatives and monitoring them whereas complying with the principles of the grantmaker. 
  • Outcome evaluation: In the top, the software program helps you assess the end result of a grant proposal and in addition highlights all the weather that should be revised in your bid. While going by means of the method, the software program alerts and notifies you in regards to the deadline and different developments. Through automation, it lets you sustain with the tempo.

Next, discover the options to contemplate earlier than selecting grant administration.

Features to Consider Before Choosing a Grant Management System

To make sure the grant administration system provides you the most effective outcomes, it ought to have important options, comparable to:

  • Grant discovery: The system ought to routinely search for varied grant sources and provide you with a warning on look.
  • Grant request: It gives you with the power to simply submit requests to grantmakers.
  • Reporting and monitoring: This function helps in monitoring the appliance and in addition opinions the standing of the method.
  • Proposal writing: This software program comes with a software that makes it simple for you to create proposals, together with the required info.
  • Risk administration and compliance monitoring: It helps in monitoring compliance and managing non-compliance points with authorized procedures.
  • Deadline reminder: The software program should remind at common intervals concerning the deadlines of grant processes.
  • Financial reporting: It analyzes your grant acceptance proportion and the way a lot fund you’ll get from the grant supplier.

Now, let’s dive into the most effective grant administration software program for non-profits. 


Salesforce provides among the best grant administration methods out there available in the market that may assist you in each step of the method. The Outbound Fund Modules function the bottom of this method, so it makes it simpler for you to trace, handle and ship funding packages from grantmakers. 


Through its efficient administration, it connects non-profit organizations to grant suppliers and simplifies the appliance course of. It additionally assists in finishing every step with due diligence and enhancing the grantee expertise. Completing due diligence is helpful in serving to grantmakers perceive whether or not the non-profit is sweet for funding. 

Salesforce has designed its grant administration system in such a manner that it gives you with all of the required sources you must ease up grant administration. The built-in platform enables you to join along with your group, grantmakers, and policymakers. Using the software program, you may also look for options that can assist combine it along with your CRM.


Popular amongst non-profit organizations worldwide, Workday gives a streamlined method to grant administration by means of its platform. 


The software program provides a well-laid-out interface with an entire view of grant income by quarter, award steadiness, phrases & situations, and different components to make sure you meet all the necessities. This panel additionally helps you get an perception into every group member’s effort in the direction of the undertaking, supplying you with the authority to pay their wages relying upon their work. 

You can simply handle all of the grant compliances by assembly the grantor’s necessities for account, billing, report, and compliance. The software program may mitigate all of the dangers related to non-compliance and eradicate all reporting errors. 

Besides providing important options, Workday gives you with the sources you must enhance your grant administration course of.

Good Grants

Good Grants is a strong on-line grant administration platform that helps you save time and sources whereas streamlining your grantmaking course of. 

From preliminary planning, assessing the grant, and software administration to remaining submission and distribution of funds, Good Grant helps you in each step. It comes with instruments like software administration, eligibility screener, and contract administration to extend your possibilities of getting a grant. 


Good Grant’s administration dashboard offers you an entire overview of the whole lot taking place in real-time and means that you can observe the whole lot from submission to progress. You will even get options like filter + search, broadcast electronic mail communication, triggered electronic mail notification, and content material administration. 

Moreover, Good Grant makes use of clever plagiarism detection to make sure originality and handle duplicate purposes well. With grant reporting out there on its interface, it would get simpler for you to maintain the funding course of on observe.


If you’re looking for an efficient grant administration system designed particularly for non-profits, attempt Replicon. One of the primary highlights of this software program is its simplified administration system, which helps you to create multilevel segregation of all of the work and extract the required grant info. 


You get a centralized view of all of the work the place you will have sourced the fund. You can retailer fund particulars and may entry them simply. It additionally enables you to observe the spending of the funds in actual time. 

Furthermore, the extremely intuitive dashboard enables you to arrange timesheets and bills to trace the volunteer hours as per the necessities. With Replicon’s complete reporting capabilities, you may simply observe volunteer hours in opposition to grant sources and make sure the funds are appropriately spent. 


Clockify is a free-to-use grant administration software program that permits you to effectively carry out grant monitoring and administration. Top organizations like HP, Sony, Disney, Toyota, Amazon, and others use this software program, though it’s free to make use of. 

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This system comes with a big interface the place you may observe many important issues, together with timesheets of grant staff, initiatives, and deliverables. Using the interface, you’ll get an perception into all of the bills by means of invoices put up by your group.

Clockify enables you to monitor useful resource utilization and set estimated time and finances for grants and deliverables. You may predict the grant’s progress primarily based in your assignments and funds whereas maintaining with the necessities.  


Make your grant course of easy utilizing the user-friendly platform of Instrumentl. It makes use of superior matching algorithms to seek out acceptable energetic grant alternatives for your group’s particular grant initiatives and means that you can spend time on deep analysis. 


This system gives a centralized panel, so accessing eligibility standards, grant quantities, 990 studies, and different particulars is simpler. Using these particulars, you may simply analysis and decide the grantmakers that can suit your undertaking’s necessities. 

With Instrumentl, you gained’t ever miss deadlines as a result of it would allow you to observe all of your grant alternatives in a single place and showcase the duties you must accomplish. It lets you create customized studies simply to showcase your funding accomplishments and grant pipelines to your groups and superiors to keep up transparency. 

This grant administration software program is accessible below 4 plans – Basic, Standard, Professional, and Custom Plan ranging from $179 per thirty days.


Once you begin utilizing Optimy for your grant administration, you gained’t need to preserve trying for different options to streamline your grantmaking packages. It saves hours of guide work by automating many of the administrative work and allows you to give attention to necessary points of grant administration. 


This extremely configurable grant administration resolution lets you standardize your grantmaking course of and guarantee higher reliability. This software program helps scale back human error and different points frequent with guide processes and conventional instruments. 

Optimy can automate your recurring duties and allows you to effectively observe your funding allocations to initiatives, guaranteeing the whole lot is on observe. It gives role-based permission to every grant employee, which is crucial for grantee analysis and stays safe. 

Using the one interface of Optimy, you acquire purposes for volunteering, sponsorship, and totally different social influence packages. You will even be capable of observe all of the funds from the grants by means of finances administration and guarantee they’re properly spent.


Considered a number one grantmaking software program for funders, Blackbaud is a meticulously constructed grantmaking system that may improve your non-profit group’s operations and philanthropic actions. 

Blackbaud eliminates all of the guide, repetitive duties and automates them to simplify the entire grantmaking course of. It is one-of-a-kind software program that may cater to all varieties of non-profit organizations and is scalable. 


This grant administration system can simply combine along with your CSR platform. It will assist you to make an knowledgeable resolution on grant candidates by assessing their tie-up along with your group. 

Anyone in your group with acceptable permissions can effortlessly log in to the appliance by means of any gadget and handle the grant workflow. It additionally provides you with GrantsJoin software, which has an ad-hoc report supervisor that you need to use to get an entire concept into your proposals.


Enhance the accountability, effectivity, and affordability of your grant administration utilizing the OmniStar grant administration platform. Starting from submission and overview to execution and closure, OmniStar automates all of the steps and ensures simplified grant administration. 


Applications are tough for each grant seeker, however this software program makes it less complicated for you by permitting you to make knowledgeable selections. By serving to you with undertaking setup and automating time-consuming processes, OmniStar takes care of those tough duties and lets you focus in your grant initiatives. 

The purpose-built SaaS platform of OmniStar can assist you with fund and finances administration and ensures their correct distribution. As a grantor, you may schedule funds and consider the grantee’s progress primarily based on the grant settlement.


Sage is a famend grant administration software program designed to cater to non-profits and allow them to succeed by simplifying each course of. It empowers you to ditch tedious, repetitive processes and automate every grant step with velocity and accuracy. 


Using this platform, you may simply report and tally your finances in accordance with the grant. The revolutionary grant monitoring functionality helps you acquire all of the correct prices for reporting and billing. It additionally helps you invoice oblique prices relying upon the accredited price. 

In addition, you may appropriately observe workers’ efforts and reimburse them in line with the grant utilizing the Sage Intacct function. Sage additionally helps you keep on high of your deadline by enabling you to collaborate with different members and keep up to date with finances plans seamlessly. 

With centralized data and studies, this software program enables you to keep compliant and permits auditors to get a transparent path of all of the bills in a single place. 

Final Words

Finding the most effective grant administration software program for non-profits could be a advanced activity with many choices out there available in the market. 

The above info guides you and simplifies your search. All the instruments I’ve mentioned above have precious options and functionalities to streamline the grantmaking course of, rising your possibilities of getting your grant software accredited shortly. 

Thus, select the most effective grant administration system for your non-profit group that may cater to your particular wants. 

Next, take a look at the most effective donor administration software program for fundraisers.



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