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How to Copy and Paste in WordPress (Non Formatting Issues)

If you handle an internet site or weblog, the likelihood is you’ve carried out lots of copying and pasting of content material. Copy and paste in WordPress could be a helpful characteristic for a ton of causes, however in the event you’re not cautious, it might generate formatting points. Here’s how to copy and paste in WordPress correctly.

As long as you comply with the suitable method, you may efficiently copy and paste in WordPress and at all times have the outcomes match your expectations precisely. This could make collaborating exterior WordPress quite a bit simpler. Plus, if you restrict the variety of WordPress person accounts you’ve got to create, you may protect robust internet safety.

In this publish, we’ll offer you a fast overview of copying and pasting in WordPress. Then, we’ll present you ways to do it with out inflicting any formatting errors. Let’s get began!

Table of contents:

An overview of copy and paste in WordPress

Before we present you ways to correctly copy and paste in WordPress, let’s evaluation the fundamentals of this straightforward motion.

Generally, the very first thing you’ve got to do is choose or spotlight the content material you need to work with. In our instance, we’ll be pulling from a Google Doc:

Then, there are a couple of methods you may copy it. You might use keyboard shortcuts (Ctrl + C on Windows and Command + C on a Mac). Alternatively, you may properly click on and select the Copy possibility in the menu:

Then, you’ll want to open the WordPress publish or web page you’d like to work with. Simply proper click on any place in your display screen and then choose Paste in the menu:

However, after we do that, we get some formatting points. This is as a result of formatting is copied over together with textual content and photographs. As you may see, our title is now smaller than our first heading:

Additionally, if we scroll down a bit additional, and choose our picture, we will see that it’s been pasted as a Paragraph block:

This is an issue, as a result of in order to correctly show for customers, photographs ought to at all times be added utilizing an Image block.

While these formatting points could seem minor, they make a giant distinction. They can lead to a poor person expertise (UX) and harm your repute.

So, you is perhaps questioning, why would you need to copy and paste in WordPress in any respect? The reply is easy. It is perhaps needed in order to collaborate with people like visitor bloggers or any consultants or contractors you rent.

While you could possibly give these folks their very own WordPress person profiles, as a basic rule, it’s finest to restrict accounts to these which might be strictly needed. This may also help you preserve tight WordPress safety in your website.

How to copy and paste in WordPress (Block Editor)

Now let’s go over how to copy and paste in WordPress. We’ll begin utilizing the Block Editor because it’s the popular selection of over 81 million customers [1].

To start, spotlight your content material as we did in the earlier part. This time, we’re going to copy and paste our whole doc into WordPress.

As you’ll recall, our outcome will look one thing like this after we paste it in WordPress:

First, let’s tackle the formatting subject with Heading 1. This heading seems far bigger than our title as a result of in our Google doc, we used Heading 1.

To keep away from this, you need to at all times forego utilizing Heading 1 each in WordPress and elsewhere (Google Docs, Microsoft Word, and so on). Aside from the Title, the very best heading ought to at all times be Heading 2:

While you’ll need to rigorously select your heading codecs exterior WordPress, utilizing them is important when copy and pasting in WordPress.

Always keep away from manually “bolding” or modifying the dimensions of textual content to point out the beginning of a brand new part. This method, WordPress can simply switch over your headings.

Here’s how our outcome adjustments after we use Heading 2 in the unique Google Doc:

Next, we’ll want to repair our picture subject. To do that, choose the picture and merely delete it. Then, add an Image block in its place:

Click on Upload and add the picture that belongs right here. To do that, you’ll want to ensure that all the photographs in your doc are additionally saved as picture recordsdata in your system.

Lastly, in the event you suspect there are any extra points with spacing or different formatting issues, you may view your content material in the Code editor:

This method, you may simply modify HTML content material and test for any extraneous HTML tags.

How to copy and paste in WordPress (Classic Editor)

If you’re one of many unique WordPress customers, you may nonetheless be holding on to the Classic Editor through the use of an previous model of WordPress or with the official plugin.

If that’s the case, copy and pasting in WordPress might be a little bit totally different. To start, let’s see how our doc takes care of it’s copy and pasted in the WordPress Classic Editor:

As you may see, in the Classic Editor the Title subject is totally separate from the physique of the publish. So, you’ll need to keep away from copying titles, including them manually as an alternative.

Additionally, you’ll discover that our picture is nowhere to be discovered. You’ll have to add it manually by clicking Add Media and then importing it.

Furthermore, the formatting for spacing appears to be fairly off, so that you’ll need to repair that. As with the Block Editor, you may at all times take a look at your code to uncover any hidden formatting issues.

To do that, merely change from the Visual to the Text tab in the higher proper hand nook of your publish:

On the entire, copying and pasting in the WordPress Classic Editor is a little more difficult. If that is going to be a problem for you, now is perhaps the time to chunk the bullet and improve to the Block Editor (and possibly a block theme, too). The Block Editor is significantly better outfitted to deal with copy and paste content material from numerous sources.

Quick suggestions evaluation for copying and pasting in WordPress

Now, let’s evaluation a number of the suggestions we mentioned for copying and pasting in WordPress:

  • Utilize heading formatting exterior WordPress so it’s simply transferred over
  • Use Heading 2 as your highest heading
  • Properly add photographs to WordPress utilizing the Image block or Add Media characteristic
  • Utilize the Code editor or Text tab to evaluation your work and manually modify HTML
  • Preview your work on the frontend if you’re completed

These are just some finest practices to guarantee you might be correctly copying from exterior of WordPress. However, if you would like to make sure you don’t generate any formatting errors, you may at all times paste as plain textual content and then reformat the whole lot.

Alternatively, if you would like to copy and paste inside the Content Management System (CMS), you may take into account duplicating WordPress content material. If that’s the case, reusable blocks will also be a significant time saver.


Copying and pasting in WordPress may be tremendously handy. However, in the event you don’t do it well, you could possibly by accident trigger formatting points. Then, you’ll have to spend treasured time fixing these errors.

Fortunately, that is fairly simple to stop. As long as you comply with some finest practices, like formatting headings correctly beforehand, manually including photographs, and reviewing your work – you may copy and paste in WordPress with no points.

Vikash Gorayan

Vikash Gorayan is a technology enthusiast with a passion for gadgets and product management. He is constantly seeking new opportunities to learn and grow in his field.

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